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The Role :
Reporting directly to the Resourcing Manager Middle East, this role supports the Alshaya recruitment team based at our Kuwait Head OfficeIn additionyou will be required to communicates key messages and information to recruiters based in our other 9 middle east markets via e-mail, phone and on line.This is a key role in the team. The main duties are Administrative & Secretarial.For the right person the salary for this role is up to 450 KD per month plus benefits.The Responsibilites :
Responsible for producing daily, weekly & monthly recruitment and human resources reports using Oracle, Microsoft applications and our Applicant Tracking System; Required to distribute recruitment reports to the business; Required to distribute and communicate other essential recruitment information to all recruiters in our 10 Middle East markets; Responsible for processing all recruitment related invoices for the Middle East recruitment team and keeping track of the costs; Required to record and keep track of attendance within the department including holiday records; Required to input and maintain essential employee data in to Oracle; Responsible for gathering all essential paperwork from the recruitment team for sign off/approval by the Resourcing Manager Middle East on a daily basis; Required to set up meetings and conference calls for the recruitment team as instructed by the Resourcing Manager; Required toorganisedepartment travel & accommodation for the recruitment team members; On occasion will be required to support & organise department recruitment activity & events Responsiblefor maintaining all department records and files in an organised systematic way (including agency contracts) so that they are easily accessible to the Resourcing Manager Responsible for processing the monthly department Stationery order and keeping track of expenditure Responsibly for receiving and submitting phone bills Required to communicate with recruitment department suppliers including recruitment agencies
Skills

Skills & Experience

:* Previous Administration and/or Secretarial experience required;* Excellent written & verbal English language communication skills;* Excellent written & verbal Arabic language communication skills are a definite advantage;* You will need to have excellent PC Skills including Microsoft Word, Excel and Powerpoint;* Oracle experience and ability is required;* Good telephone skills to deal with high number internal & external customers;* Assertiveness and determined to deliver your work to deadline is ESSENTIAL.* You will need to be able to work at a reasonably quick pace whilst maintaining accuracy and attention to detail;* You will need to demonstrate that you are extremely well organised and complete tasks in a methodical way; * Self motivated and able to work well in a very busy team with many different personalities;  * Willing to put in extra hours when recruitment activity is very busy.
Company Profile

Alshaya are a leading international franchise operator for over 50 of the world’s most recognized retail brands including H&M, Starbucks, Mothercare, Arcadia Group, Debenhams, River Island, Boots, Body Shop, Vision Express, Next, Footlocker, Pizza Express, PQ, Dean & Deluca, Office Depot & Pottery Barn. The company currently operates over 1800 stores in 15 countries across its operating divisions in the Middle East, Africa, Turkey, Russia, Southern & Eastern Europe & employs more than 15, 000 people.

Based in Kuwait but with regional offices across the globe, we’re on target to double our stores within 5 years. Our major presence is in the Middle East including Kuwait, UAE, Lebanon, Jordan, Saudi Arabia, Oman, Egypt, Bahrain & Qatar and we are expanding rapidly in many other markets. The Operating teams for each of the Divisions and Brands is supported by a fully integrated, pan-regional infrastructure, incorporating best practice activities in Retail Operations, Merchandising, Marketing, IT, Logistics, Property, Human Resources & Finance.

Our Mission is to be recognized as a leading global retailer, operating internationally recognized brands to the highest possible standards. Through a spirit of trust, co-operation & best practice, we aim to build & maintain long-lasting, professional and mutually profitable business partnerships.

To support our growth we need the experience & expertise of talented and dedicated retailers for all levels of management and support staff and in all disciplines who can help us achieve our vision & growth. In return there are excellent prospects for development, a tax free salary & an incredible lifestyle to enjoy.

The Company provides all the usual benefits you would expect from a large corporate employer. Specific benefits will be discussed during the recruitment process but a very generous annual bonus scheme & extensive staff discounts across numerous brands are indicative of how we reward and encourage high performance